Week 1: Production Management

For this week, the production management team started a little slow because we had to wait for the other

teams to start working. At the start, teamwork was divided. Ricky is in charge of communications. In his

position, he will be the one sending emails to each team leader as well as the rest of our team. Tariq is

in charge of monitoring the teams and how they are spending money. He will then report it back to the

rest of the team with the receipt needed to record accurate information on spending.  Abdah is

responsible for documenting all the purchases and adding them to our excel sheet and manage the

budget. 

We asked every team to give us a team leader through which we will be communicating with. When

the teams gave us updates, we paid attention to their milestones and kept track of the due dates for

these milestones. We were able to have a conversation with the Marketing team where they explained

their plan and we were able to give some suggestions. We also had a brief meeting with the House

management & Running Crew about the costume budget. They don't know exactly the amount of

money they will need yet, therefore while other teams are making purchases we have to keep The

House management & running crew in mind so we don't run out of money before they give us an

estimated amount. We have created an excel sheet to keep track of the money being spent by each

team. 

The building team has already started building so they are our main focus budget-wise. So far no

other team has been purchasing any items so we don't have to worry about them in terms of budget.

Since the building team already purchased items, they did so with their own money, we have to get the

escape room account number and do the reimbursement through Workday.  We have not met with

every team individual and we need to do so quickly. We also need to know what each team needs.

Currently, we need to find the best way to meet with every team, which has actually been the most

challenging thing for us. We are learning how a Production management team works and operates

as we go since this is the first time the whole team is managing other teams. We seek some help

from a finance professor at the Foisie Business to help us understand how to manage a budget and

how to keep ourselves organized so we don't lose track of the budget.

 We are organized in terms of keeping track of the budget, but struggling to keep track of the teams.

As soon as they start doing their work, it becomes hard to know what they are doing because every

team is doing so much so fast. Week one was mostly us understanding exactly what a product

manager does and based on that information, make a well thought out plan for each team. Going

into week two, the plan is to check in with every single group to see if they have met their milestone,

and complete the reimbursement for the Build team.